EVENTS MANAGEMENT BLOG NO.10

Mmophane Mine Dinner

The dinner was held at Barbora Bistro Restaurant, this event was to appreciate and express thanks to Mmophane mine staff for their commitments on their work and the company objectives and goals. The dinner attracted over 100 guests. Awards were given to employees who accomplished and displayed excellence in their field of work.

Staffing

The number of staff required in such event is determined by the nature and requirements of the event Lillicrap & Cousins, (2010) point out. As food and beverages and wine were served at the event, waiters and wine waiters were required. Each waiter was assigned to serve 10 covers. Lillicrap & Cousins, (2010) suggest that one waiter should at least serve 25-30 covers in demand for efficiency work or job. Bowdin, Allen, O’Toole, Harris, & McDonnell, (2012) states that in incident the event requires the service of casual staff, they should report well in advance at least an hour before so that they complete mise-en-place, allocating them to duties and to be updated on the processes to be carried out. The event organizers called the casual staff the day before the event, duties were allocated to them and were briefed on the procedures to be carried out.

Reference

Bowdin, G., Allen, J., O’Toole, W., Harris, R. & McDonnell, I. (2012) Events Management 3^rd edn London: Routledge.

Lillcrap, D. & Cousin,J.(2010). Food and beverages service 8^th end. London: hodder education.

EVENTS MANAGEMENT BLOG NO. 9

Wine Testing Event

Wine testing is uncommon in Botswana, and Francistown golf club found it suitable to host wine testing event.  The event which was held at Francistown golf club premises attracted a huge number of people from different organizations; hotels, lodges and the community. Various types of wines were tested on the day. According to Lillcrap & Cousins, (2010) describe wine as the alcoholic brew attained from fermentation of the juice of freshly collected grapes.

Lights and Sound

According to Bowdin, Allen, O’Toole, Harris, & McDonnell, (2012) lightings and sound are central to the design of the event. Lights let everyone to see what is taking place and the sound system is for audience to clearly hear speeches and audio effects. As the event took place on the night, the lights were clear to allow clients to see which wines were displayed for testing. Some of the lights at the event were artistically, and Bowdin et al,(2012) point out this kind of lights enhance the overall theme of the event. There were some lights which were outside the venue, the reason for have those lights was for identification of the venue, security and safety of staff and clients.

Reference

Bowdin, G., Allen, J., O’Toole, W., Harris, R. & McDonnell, I. (2012) Events Management 3^rd edn London: Routledge.

Lillcrap, D. & Cousin,J.(2010). Food and beverages service 8^th end. London: hodder education.

Events Management Blog No 8

Braai Festival

The braai festival was held at Barbora Bistro Restaurant, the event was to mark the 5^th anniversary ceremony of the company. The event called upon different chefs to show case their braai styles and techniques. Fairly the event attracted great number of people who attended this event.

Place/Venue

Bowdin, et al, (2012) point out that, an event venue or place is a site at which consumers can purchase products and services, where the event takes place. Mathews, (2008) note that the choosing of venue for an event is very crucial, because the venue will ultimately determine the elements of staging of an event. Barbora Bistro Restaurant was the best place/venue for this event as it has an adequate open space. Chefs displayed their braai stands on the open space, the setup was appropriately done due to adequate space. This made the event to look or being part of theme of the event. Customers who attended the event walked freely to their seats and interacted well with chefs. Due to the size of the venue and the size of the event enhanced the event experience. In fact the venue managed to accommodate everyone who attended the event and the issue of congested was avoided.

Reference

Bowdin, G., Allen, J., O’Toole, W., Harris, R. & McDonnell, I. (2012) Events Management 3^rd edn London: Routledge.

Mathews, D. (2008). Special Event Production: The Process. Oxford, Butterworth- Heinemann

Events Management Blog No 7

Wedding Ceremony

Modern weddings are celebrated in different styles and venues. Couples choose gorgeous venue and type of service for their wedding ceremonies. The writer reflect on the wedding ceremony which was held at Adonsonia Hotel in Francistown. The ceremony was attended by over 300 individual’s most of them were couple’s family members and friends. Food and beverages were served to attendees. The writer will focus on the services style of food and beverages at the event.

Buffet Service

Lillcrape and John, (2010) states that buffet service is one the often service style used by event planners. In this type of service variety of food items are displayed at a table and guests select food for themselves. Food items were displayed at the service point, guests selected their food items and then eat at a table seated. This service style was more efficient for the event as guests ate their meals well on time. A sit down Buffet service according to Free Hotel Management Training, (2014) is as good as any formal meal. This type of service aided a more successful in infusing a certain agility in the event atmosphere. Guests enjoyed their meals at the right and labour intensive from waiters was at its minimum.

References

Free Hotel Management Training Blog, (2014). Available on http://www.hospitality-school.com/different-types-buffet-service.

Lillcrape. D. R & John. A. (2010). Food and beverages services. Hodder Education: London.

Events management blog no.6

Charity Event (Gerald Estate)

Charities play a vital role in helping people in needy because of different reasons, either of emergency, sudden illness or loss of parents.  The hospitality class identified one child at Gerald Estate who is an orphan, and raised funds to help the needy child. Money and clothing’s were raised and were donated to the child. Participation in community events has become a part of modern life, both in rural and urban settings says (Bleijie, 2013). The hospitality students found it fit for them to take part by organize such event in the community they live in. The event took place at the child’s yard.

Consultation with key stakeholders

According to Bleijie, (2013) it very essential to communicate with key stakeholders when develop and plan such events. The key stakeholders of that charity event were social workers, Gerald chief, police and the community. Stakeholders were consulted to discuss on issues pertaining the services, venue and food and beverages for the event. The communiqué for the event was successful because everyone who was invited showed up at the event. Bodwin et al, (2012) describe event communication as delivering of information’s to the public and provision information to event staff and the efficient operational system of the event. The invited guests were prepared for this event, as the chief had his motivational speech printed well in advance.

 

References

Bleijie (2013) Non-profit fundraising event alcohol, safety and event management: a helpful guide: Queensland government.

Bowdin, G., Allen, J., O’Toole, W., Harris, R. & McDonnell, I. (2012) Events Management 3^rd edn London: Routledge.

 

Events Managment Blog NO:5

 

Teachers Farewell Party

Farewell parties are primarily conducted to say goodbye to friends, families’ mates or colleagues. Farewell parties creates memories and is often conscious and definite. The teacher’s farewell party was held at Tlokgamo training center, it was attended by over 50 people. Food and beverages were served to those attendee’s.

Communication and management of event

Bodwin et al, (2012) describe event communication as delivering of information’s to the public and provision information to event staff and the efficient operational system of the event. Burke, (2010) believes that distribution of information among two or additional persons to have a same or common sense is a vital aspect in an event. The good communication deployed by event staffs at teachers farewell party, increased their productivity in executing tasks.

Effective event communication should include conduction of on-sit meetings to resolve issues arising and emergency (Burke, 2010). The event coordinator conducted on sit meeting with the subordinates to address issues raised during event, which effected the smooth operation of the event. The communication of the event to public was advanced communicated; information of the date, venue and menus was communicated well in advance which also affected a great number of attendees at the event.

References

Burke, R. (2010) Event communication skills: Planning and Control Techniques 4^th edn. Chichester, John Wiley & Sons.

 Bowdin, G., Allen, J., O’Toole, W., Harris, R. & McDonnell, I. (2012) Events Management 3^rd edn London: Routledge.

 

   

 

 

 

Events management Blog No .4

Bmobile Francistown Marathon

Bmobile marathon was held at Francistown city. More than 1000 participants took part on this event, it attracted local and foreign athletes. This event is categorized as hall mark event. According Bowdin et al, (2012) hall mark events refer to those events held by towns, city or region to identify their spirit or ethos to increase widespread recognition and awareness. The organizers of this event (Bmobile and other stake holders) intended to create an awareness and recognition of Francistown city to investors and to tourists.

 The writer took part as a volunteer (field marshal) at the event.  Bowdin et al, (2012) says that volunteers should be motivated by the event manager, to enable them to achieve corporate goals or their own. Without a proper motivation can lead volunteers to lack enthusiasm (Mullins, 2005). The volunteers were not appropriately motivated at this event, which caused no show up of some volunteers. Volunteers who showed up during the event also didn’t deliver quality service due to lack of motivation from the organizers.

Lynch, (2009) point out short term volunteers can be motivated by appreciation of their personal achievement, which can be done simply by express thanks them for their involvement.

 

References

Bowdin, G., Allen.J, O’Toole.W, Harris.R. &McDonnell, I. (2012). Events management. Routledge: U S A.

Lynch, R. (2009). Strategic Management.5^th edn. Harlow, Financial Times Prentice Hall

Mullins, L.J. (2005). Management and Organizational Behaviour. 7^th edn. London, Financial Times, Pitman Publishing.